ROW Class A - Special Event in ROW

The following documentation must be submitted when applying for a Class A permit:

Required:

Certificate of Liability Insurance (must be received prior to permit issuance)

Site plan which includes:

Property lines
All buildings on property
Locations of all activities
North arrow
Adjoining street(s)

Additional items that may be required depending on the event:

Traffic control plan

Route map for any shuttles

Notification to transit operations regarding the impact to their services and estimated hours of operation

Notification to residents (homes and apartments) about traffic detours

Contact information for other department or agencies that will be assisting with the event. Include:

Agency name
Contact name
Phone number

Draft press releases by the applicant to local media

Possible school impacts dependent on location of event (contact, impacts on their property or transportation). Include:

School name
Contact name
Phone number

Parking locations for participants and any shuttle routes. Provide proof of permission of property owner for off-site parking.

Medical support

Proof of automobile insurance

If transitioning in or out of neighboring jurisdictions provide:

Jurisdiction name
Permit number(s)
Contact name
Contact phone number

Special Considerations

Application & processing

Every application shall include the location of the proposed right-of-way use, a description of the use, the planned duration of the use, applicant contact information, and all other information which may be required, and shall be accompanied by payment of the required fees.

All applications for permits will be submitted at least fifteen (15) days before the planned need for the permit, or such greater period as may be reasonably required by the Director or designee. If unforeseen conditions require expedited processing the City will attempt to cooperate, but additional fees to cover additional costs to the City may be charged.

Permit fees and charges

Reimbursement of Actual Expenses. When a permit is issued, the City will impose a charge based on the actual cost to compensate for its time and expenses. These costs may include street crews, signal crews, and police, if required to assist in the activity. A refundable deposit or other security device may also be required. Costs of damage to City property, or expense of assistance by City employees, may be deducted from the deposit, charged against the security device, or billed to the permittee directly. However, cost recovery shall be subject to the limitations set forth in SMC 11.10.105(A)(3) with respect to Class A or Class B permits issued for expressive activities.