The City Clerk is a division of the Legal Department

The role of the City Clerk is to serve the City as the vital link between the City Council, City Manager, City departments and residents. The City Clerk maintains a complete record of Council proceedings, prepares City Council agendas, minutes, and Council packets and manages the membership of Citizen Advisory Committees. 

The Records Division is also a division of the Legal Department

The Records Division preserves City records and processes requests for records in compliance with State, Federal, and City regulations.

Resolution No. 23-008 designated the Deputy City Clerk as the City's Public Records Officer. If you have any questions regarding public records, contact the Records Division, Monday through Friday, between the hours of 8:30 a.m. and 5 p.m., by telephone at 206.973.4663 or recordsmanagement@seatacwa.gov. 

Summary of Ongoing Functions and Areas of Responsibility for the City Clerk and Records Divisions:

  • Maintains official City documents, including Ordinances & Resolutions
  • Prepares City Council meeting agendas and packets and minutes
  • Serves as administrative support for the City Council at City Council Meetings (Regular Council Meetings, Special Council Meetings, and workshops)
  • Maintains records for all Council Committees and Citizen Advisory Committees
  • Presides at Bid Openings and prepares supporting documents
  • Records City Documents with King County
  • Accepts Appeals / Claims
  • Researches City Records
  • Provides Council / Staff / Citizens with Public Records and Documents
  • Prepares / Posts Public Notices